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Just download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box. Microsoft offers pre-designed templates for your signature. You can add links and images, change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

If you have a Microsoft 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. However, users are very often prone to forget to apply the update. This is the easiest and quickest option as users can modify their signatures themselves. You can provide your users with a prototype signature file on a periodic basis and ask them to update via Outlook/OWA. It is possible to set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. In Outlook, you can create one or more personalized signatures for your email messages. There are a few ways to set up a signature in Microsoft 365: Manually create and add a signature to your messages Managing email signatures for your entire company can be challenging but with Microsoft 365 or Office 365 you can easily create organization-wide email signatures and disclaimers. Post questions, follow discussions and share your knowledge in the Community.Email signatures contain essential information and can brand every new email you send as you correspond with your clients, vendors, and prospects. To get help and troubleshoot other Microsoft products and services, enter your problem here. If you can't sign in, click here.įor other help with your Microsoft account and subscriptions, visit Account & Billing Help.

To contact us in, you'll need to sign in. If the self-help doesn't solve your problem, scroll down to Still need help? and select Yes. To get support in, click here or select Help on the menu bar and enter your query. When your email message is ready, choose Send. Type your message and then select Signatures > Footer.

If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message. Manually add your signature to a new message Note: You can always return to the Signatures page and remove these selections to not automatically include your signature.